Order module provides tools to administer orders in your store.
Manage orders.
The Orders dashboard is where you can view a list of the orders placed at your store. You can either view all of the orders, or limit the view per site.
In the orders view, you can check and filter the results by any column.
You can also change the default view by using the options available under the orchestration icon.
If you expand the view of a specific order in the dashboard, you can also see a summary of the products that were ordered, their quantity and price.
Additionally, use the icons on the left to:
Open a specific order and view its details
Delete an order
View and download an invoice for the order
Change the order status
The statuses used in orders are:
Created - a new order that was placed
Completed- realized order request
Declined - for orders that could not be realized
In-checkout - awaiting invoice payment
If you need to export the list of orders, you can download a .csv file with orders that are currently displayed in the list. Choose the download option to get the .csv file and then select the time frame for the list.
For the orders that were created by guest users, the Customer Number field is marked as Anonymous. If the guest customer later chooses to create an account, the customer number Anonymous is replaced with the real customer ID. Also, since the guest orders are associated with the email address provided at checkout, if a guest customer chooses to register, they are able to view the created orders under My Account -> Order Overview.
When you open a specific order view, you can check detailed information related to the order in different tabs. There are tabs that are main ones and are visible for every order, but depending on the mixins set up of the ordered products, you can also see some additional tabs with more order and product details.
Data
The Data tab includes all of the general information. You can check the following:
Order - Details with information about the order number, status, payments with detailed information about the pricing calculations.
Customer - Data with ID, name and contact details of the customer that placed the order.
Delivery - Address to which the order should be delivered and details of the delivery date and time.
Invoice Address - Company address that should be visible in the invoice.
This tab allows you to perform a variety of actions for each order, including
Print a delivery note - You can download a PDF file with a summary of the ordered products and acknowledgment of receipt to be signed by the customer. By signing the delivery note customers also commit to pay an invoice within the specified time period.
Send delivery confirmation - When you click the button, a delivery confirmation is sent to the customer by email.
Create and send invoice - When you click the button, a job starts that processes the creation of the invoice and sends it to the customer by email.
You can also see the Cart Number which relates the order the cart created by the customer, to see the cart's details simple click the number - it opens the cart view in MD.
Entries
The Entries tab includes information about the products that were ordered. You can see a basic summary which contains a product name, quantity and all the pricing details.
The tab allows you to modify the list of products that were ordered by a customer. You can modify the order by changing the amount of entries or adding new ones to the list. The changes in the order are possible as long as the total sum does not exceed the total authorized amount. Changes are allowed only if the modified order is of equal or lesser value. If the modified order exceeds the previous value, you get a notification that the changes cannot be saved. For example:
Original order:
Order modification that is not allowed as it exceeds the original total price:
Order modification that is allowed and can be saved:
If the order was already paid, it cannot be modified. The Add entry button is disabled.
Payment Info
This tab has all the details related to payment methods and transactions.
General Attributes
Includes a summary of basic order information together with coupon and feedback invitation sent to the customer.
Payments
Check the total payment information including taxes.
Depending on your configuration, you can have some additional tabs in the orders view, for example:
Changelog
Check the history of the order since it was placed at the store.
Delivery Options
Check and define the details of the delivery packaging, pickup or holding time. You can also mark if the product can be substituted by a different one, or not.
Delivery Times
Check and define the details of delivery time like with a confirmation of a delivery cost.
Payment
Includes payment details with account and bank information, card and payment details.
When the customer completes the checkout, a single order is created containing all the selected products. Each order entry retains the vendor information and is a standard order but with vendor details.
Only orders in the CREATED status can be split.
Orders that are already suborders or have been split before cannot be split again.
Orders with discounts cannot be split.
Check how the order splitting flow works on the example:
A vendor creates a product → it’s automatically assigned to their vendor ID.
A customer adds products to the cart → vendor info stays with each product.
Checkout creates a single combined order.
Calling /split transforms it into:
Vendors can only view and manage their own suborders.
If a master order was split, you can view the split details in Management Dashboard. The split icon indicates the order was divided per vendor and when you click on it you can see the split details.
The split details are also visible in the order details view as suborders:
When you open the suborder, you can see to which vendor it was assigned and the master order relation:
Confirmed - paid order that should be realized
One master order (ORD5001)
Multiple suborders (ORD5002, ORD5003) — one per vendor and one for non-vendor items.
Manage SEPA information.
SEPA is a Single Euro Payments Area, where customers can make cashless payments in Euro within the European Union and other non-EU countries.
Using the SEPA section in Management Dashboard, you can create a SEPA-XML file for all the orders with an INVOICE status that were placed on a selected site.
Go to Orders -> SEPA.
Choose the site for which you want to create a SEPA-XML file.
To refresh the list of SEPA-XML existing files, choose Refresh List.
To create a new SEPA-XML file, choose Generate.
When the file is generated, you can download from the dashboard.
Before generating a new SEPA-XML file, make sure you have the correct site selected. When you generate the file, it cannot be revoked, nor cancelled.
Manage returns.
With the table orchestration, you can add custom columns to the list view, by adding mixin fields as columns. If you have already defined mixin schema for the entity, you'd be able to select the defined mixin fields to display them in the main view.
See example how to do it in the Displaying mixins in entity list view documentation.
When you open a specific return view, you can check the details of a submitted return request.
For each return, you can check the reason code with return details, created date, return expiry date, status of the return and the name of the person who submitted the return.
Whenever you work on the return, you can change the status to:
Pending
Approved
Rejected
Closed
Reviewed
